Association News and Updates

Good Day Homeowners.  Below is this quarter’s association newsletter.  The following corrections have been made:

1) FSPHA President’s address has been corrected. (How did I miss that?)
2) The FSPHA Secretary’s email address has been corrected.

FSPHA Quarterly Newsletter_Jan2018_Final

As reminder, if you would like to receive your Newsletter and Quarterly Invoice via email, please email our Association Secretary at fspha.notes@gmail.com.  Please include the below information in your email:

Full Name
Address
Phone Number
Email Address

Clarification:
Some homeowners were confused regarding the late fee assessment (10 dollars) that occurred on 19 Jan.

In October of 2017, the board decided to shift dues payment “Due Dates” to the beginning of the quarter (7th of the first month) vis the end of the quarter.  This change allows the association to cover its expenses for the quarter as they are due.  Accepting retroactive payments (post the quarter) is generally not a good way to do business because it puts the association in a position to float the full cost of bills for the quarter before revenue shows up.

Because this change is still relatively new, the board decided to delay assessing late fees until the new year (19 January) to give homeowners a chance to adapt to the new change.  This change may not have been clearly addressed in previous newsletters.  All subsequent newsletters for the next few quarters will contain a reminder of the change and reflect the most current due date.

Official Guidance
Association dues payments are required by the 7th of the month to avoid a late fee.
Monthly Payees: By the 7th of each month.
Quarterly Payees: By the 7th of January, April, July and October.
Annual Payees: By the 7th of July.

 As of Oct 2017, any payment coupons (payment slips) in circulation within the association are out of date and no longer reflect accurate information.

Christopher Meadows
FSPHA President

Good Day Homeowners,

Since publishing this quarters newsletters, the board has had a few phone calls and emails with questions outlined below.  I wanted to publish the answers to these questions so they are there for everyone to see.

1) Why did I receive an invoice? I never received one before.

Answer: Invoices were created to give all homeowners a snapshot of what is owed and when it was due.  From this point forward, all homeowners will receive an invoice with their newsletter.  If you think your invoice is not correct, please reach out to Ms Megan Maloney (FSPHA Financial Secretary) .  Additionally, next quarter we will make a few minor adjustments to the invoice format to make it more user friendly.  The total HOA dues for the year are $888.00 annually or $222.00 Quarterly or $74.00 monthly.

2) Why are dues now paid at the beginning of the quarter instead of the end of the quarter?

Answer:  The Association pays its bills monthly and needs money (dues) in the bank ahead of time to ensure our debts are covered. Collecting money for bills retroactively is not a way to do business and puts the Association in a position to have to leverage our savings account to cover our shortfalls.  That said, dues will be paid before the Association has to pay the bills due that quarter. 

3) Is the Virginia Department of Transportation (VDOT) going to fix my sidewalk or driveway?

Answer: Unfortunately VDOT is not able to make a neighborhood wide repair due to budgetary constraints.  As such, they have prioritized items that were deemed a safety hazard by their standards and have elected to action those items first.  Unfortunately, there are still quite a few sidewalks that are crumbling and are otherwise in disrepair.  The association will submit for another work order to VDOT in order to address sidewalk areas that are still in need of repair upon completion of this current project.  (Of Note: The street and sidewalks are not property of the Association but are property of the Virginia Dept of Transportation).

If you have any questions, please do not hesitate to reach out.

Christopher Meadows
FSPHA President

 

 

 

Welcome to the new Four Seasons Patio Home Owners Association webpage!  We have modernized our page and built in functionality to better support our homeowners.  You can now pay your dues, communicate with the board, submit for architectural changes and follow the board meeting discussion all from one place.  This is just the beginning.

I want to send a big “Thank You” to Bob and Paulette Gore, who managed the associations webpage in HTML format for many years.  You’ve done a great job!  Hopefully this new website provides you with a much needed break and allows anyone with a computer to take over the duties of updating our association’s website.

Christopher Meadows
President, FSPHA